Guest For a Day

Program Details:

Tickets

• Most complimentary tickets are for Friday, July 6, 2012; some Sunday tickets are available for July 8, 2012.
• The Winnipeg Folk Festival will give preference to requests that support the actual programming of an organization.
• The Winnipeg Folk Festival has a limited number of complimentary tickets available, and strives to support a variety of community groups each year.
• We need an accurate count of people who will be requiring tickets, everyone aged 5 or older, as well as the total number of those under five. This number must include the facilitator or staff member(s).
• We need an accurate count of all people requiring meals and/or a seat on the bus, regardless of age.

Pre-Festival Orientation

• Orientation sessions are mandatory unless discussed with the Winnipeg Folk Festival Guest for a Day coordinator.
• Orientation sessions are all held during the month of June.
• The session will cover information about the festival in general and specific details on the benefits provided, what to bring for the day, etc.
• The orientation may include a short performance by a local musician.
• Your organization chooses the ideal location and date for this presentation.
• The total presentation time should not exceed one hour.

Meals

• A hot dinner is prepared on site for those with Option A or B.
• Lunch is available with Option A.
• Any other snacks or drinks are the responsibility of your organization.

Transportation

• Free transportation is available through the Festival Express. The Winnipeg Folk Festival in partnership with Winnipeg Transit provides free transportation to and from the festival.
• Specially designated Guest for a Day buses will be leaving Winnipeg at 10:00 AM, and return from Birds Hill Provincial Park in various shifts: late afternoon, right after dinner, and mid-way through the evening programming (if returning by bus, your group must pre-select a return departure time and travel as a group).
• Wheelchair accessible transportation is available upon request.

On-Site Guided Tour

• Tours are available for all groups.
• Volunteer guides are long-time festival attendees.
• The majority of the day is yours to discover on your own!

Responsibilities of the Applying Organizations

• Communication is essential; you must reply to e-mails or phone calls in a timely manner.
• The staff involved in the orientation must be attending the festival with the group of participants unless other arrangements have been made with the Winnipeg Folk Festival coordinator.
• It is best if all of the participants attend the orientation session as well.  If this is not possible, please explain why and it will become your responsibility to ensure that the information is passed along to the participants before they arrive at the Winnipeg Folk Festival.

Important Information for All Participants

• The Winnipeg Folk Festival takes place on a very large area of land. Expect to walk at least a few kilometers during the day; prepare accordingly.
• The terrain is rough and uneven; it is important that you are able to navigate through the park landscape either alone or with an attendant. If you have questions regarding this, please contact us before arrival at the festival.
• The festival goes on, rain or shine. Expect and prepare for any kind of weather. Finding shaded areas can also be difficult.
• Expect large crowds, a great deal of noise and long line-ups.
• Bring a drinking cup for water (water is free and readily available)
• Be safe and have fun!

Please send application forms by mail, fax, or email by April 30, 2012 to:
Education and Outreach Coordinator
Winnipeg Folk Festival
203 – 211 Bannatyne Avenue, Winnipeg, Mb, R3B 3P2
Phone: 231-0096 ext. 235,  Fax: (204) 231-0076
eo@winnipegfolkfestival.ca

Applications are due at the Winnipeg Folk Festival office by April 30, 2012.