Guest For A Day

The Winnipeg Folk Festival is a four-day adventure in music and discovery that happens every July in Manitoba’s Birds Hill Provincial Park.

2019 Guest for a Day Application is now OPEN!

Each year, we invite nonprofit community groups to be part of our Guest for a Day (GFAD) program.

This program is designed for people who may not otherwise be able to attend the festival, to come and experience the wonderful music, food and community. We give complimentary tickets to 30 community groups so they can take in the festival's sights, sounds and tastes!

We always strive to support a variety of groups however, preference will be given to groups that have not participated before.

We heard you! We collected feedback from all organizations who participated in the GFAD program last year and are committed to ensuring your participants have the best experience possible! So to best serve all guests, the application has become more flexible so you can choose from a variety of options the program offers.

What’s on offer this year, you ask?

Tickets to the festival
You can choose to come to the Festival on Friday, July 12 or Sunday, July 14. Each organization is eligible for up to 20 tickets. These 20 tickets are for your participants as well as staff attending.

Transportation
Group transportation is available to and from the Festival site in a few different ways:

  • GFAD Bus – The GFAD bus leaves from the corner of Market Ave. and Lily St. (behind the Centennial Concert Hall) at 9:30 AM on both Friday and Sunday of the Festival. There are two options to take this bus back to the corner of Market Ave. and Lily St. (behind the Centennial Concert Hall). One bus will leave at 4:30 PM and the second bus will leave at 7:30 PM.
  • Folk Fest Express – The Folk Fest Express is the festival’s fast and convenient bus service to and from the Festival allowing you to travel on your own time! Buses run every half-hour. The downtown stop is Northbound Memorial between St. Mary Ave. and Portage Ave. beside the Hudson’s Bay Company. The Folk Fest Express stops on Festival Drive in Birds Hill Provincial Park. Schedules and pick up information will be on our website in June 2019.
  • Travel Independently – Your organization is welcome to travel to and from the Festival independently in your own vehicles. Accessible parking is available near the Main Gate Box Office. Groups will need a provincial park pass to enter and park. If purchasing a park pass is a barrier to attending please let us know and we will do our best to accommodate!

Choose your own arrival time
Your group can arrive on your own time (unless specifically taking the GFAD bus as outlined above). You will need to confirm an arrival time in advance with your Volunteer Guide so they know when to meet you at the Gate to give you your wristbands. If your group has staggered arrival times, your Volunteer Guide can meet each smaller group at the Gate and show them where to join you once they arrive!

Meal vouchers
Our meal vouchers will get you a great meal from one of our participating food vendors. Lunch vouchers are available to all participants. We also have a limited number of dinner vouchers available for those groups who are staying later into the evening.

Volunteer Guide
A Volunteer Guide is assigned to your group and they will handle all correspondence in advance of the Festival with you as well as meet you upon your arrival to the Festival to give you your wristbands and meal vouchers. You can choose (in advance) to have their support in one of three ways:

  • for the day to ensure you have the best Festival experience possible
  • for a short tour once you arrive
  • to greet you and get you into the Festival grounds

Your guide will also be available at the end of the day to ensure you are safely on your way home and most importantly to follow up on the great experience you will have had at the Festival!

Pre-Festival Open House
We offer an open house for the staff of your organization to attend. This is a great opportunity for staff to meet your Volunteer Guide, ask any questions, clarify any needs and ensure your group is best prepared for the Festival. We do encourage you to attend the Open House. The Open House is optional but if you choose not to attend you will need to be in communication with your Volunteer Guide prior to the Festival. Your Volunteer Guide will be provided with your contact info and will reach out in advance of the Festival.

Guest for a Day Program Application

GFAD

Main contact

second contact

Please provide BOTH phone number and email.

*The majority of correspondence happens through email.*

If the above contact person is not accompanying the group, please provide the name/title and contact information for the person who is and indicate which staff person will handle correspondence with the Winnipeg Folk Festival.

details

How many tickets? (up to 20 tickets for your participants and staff)
• Try to make an accurate estimate of the number of tickets that will actually get used
• Include all supervisors and attendants when requesting tickets
• Please note that children are included in the allotment of 20 tickets.

Food

Food
All vouchers to be used at the food vendor area in the Festival Village.

Transportation Section

Transportation
Option 1 - We would like to travel to the festival on the Guest for a Day (GFAD) Charter:
Please choose one of the following to return home from Birds Hill Park:
Option 2 - We prefer to travel independently and on our own schedule

Volunteer Guide Section

Volunteer Guide

Volunteer Guide for the Day - Enjoy the support of a festival expert with you to guide you through choosing stages, which vendor has the best food and how to navigate the site. Your guide will meet you at the gate to give you wristbands to access the festival site and support you through your day!

Volunteer Guide for Wristbands and a Tour of the Site - Your festival expert will meet you at the gate to give you wristbands to access the festival site and take you on a tour of the Festival Site to support your group to gain an understanding of what the festival has to offer. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the Festival!

Volunteer Guide for Wristbands Only - Your festival expert will meet you at the gate to give you your wristbands to access the festival site. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the Festival!

Open House Section

Open House

Pre-Festival Open House (Tuesday, June 11, 2019 at 7:30pm) - A pre-festival Open House is offered to all organizations and is a great opportunity to ask questions in-person and get a deeper understanding of what to expect at the Festival. This is for the staff member(s) accompanying the group.

1:1 meeting organized by our Volunteer Guide - While the Open House is most recommended by the Festival to ensure your participants have the best experience ,we understand that it can be difficult to organize staff to attend on one specific date. Your organization must be in contact with your volunteer guide prior to attending the festival.

Colette Havens
Re: 2019 Guest for a Day application
Winnipeg Folk Festival
203 – 211 Bannatyne Avenue
Winnipeg, MB R3B 3P2

Phone: (204) 560-1677 ext. 1677
Fax: (204) 231-0076
chavens@winnipegfolkfestival.ca

Applications are due by March 22, 2019.