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Guest for a Day

Take in the sights, sounds, and tastes of the festival with a seasoned folkie as your guide. Not-for-profit community groups are invited to apply for the Guest for a Day (GFAD) program.

The Winnipeg Folk Festival has a limited number of complimentary tickets available and strives to support a variety of community groups each year. We offer organizations and families the opportunity to apply for tickets to attend on either the Friday or the Sunday of the festival for an enriched folk fest experience that includes a volunteer guide for the day.

New organizations to the program will be prioritized over returning organizations.

Find the application form below.

Tickets

Tickets are for Friday, July 10 or Sunday, July 12 (one day only). There is a maximum of 20 tickets available per organization including adults, children, youth and your staff.

  • We will give preference to requests that support the programming of an organization.
  • We have a limited number of complimentary tickets available and strives to support a variety of community groups each year.
  • Organizations applying agree to not charge a fee to their participants to attend.

Transportation

Guest for A Day Charter

  • Guest for a Day buses will be leaving Winnipeg at 9:30 AM to get to the festival Main Gate in the morning and will be returning from Birds Hill Provincial Park at 4:30 PM and 7:30 PM (if returning by bus, your group must pre-select a return departure time and travel as a group).
  • Guest for a Day buses arrive at the corner of Market Avenue and Lily Street to pick up and drop off participants. All participants must meet at this location; we are unable to pick participants up at their organization location.

Wheelchair Accessible Buses

  • Wheelchair accessible transportation is available upon request. Accommodations can be made for specific pick up and drop off locations to meet the needs of your group.

Travelling by the Folk Fest Express

  • Free transportation is also available through the Folk Fest Express. Enjoy fast and convenient bus service to and from the festival! Buses run every half hour from our downtown stop; Northbound Memorial between St. Mary Avenue and Portage Avenue beside the Hudson’s Bay company. The Folk Fest Express stops on Festival Drive in Birds Hill Provincial Park. Folks will need to prepare to walk from Festival Drive to the Main Gate, approximately 10 minutes. Schedules and pick up information will be on our website in June 2020.

Travelling in your own Vehicles

  • A provincial park pass is needed to park at the festival. If you do not have a provincial park pass, we can provide a permit for the day. Let your volunteer guide know you need one and they will make it available to you in advance.

Responsibilities of the Applying Organizations

Arrival Time to the Festival

  • Ensure all participants from your organization arrive between 10:00 AM and 2:00 PM
  • Confirm your arrival time with your volunteer guide.
  • If your group has staggered arrival times, please communicate this with your volunteer guide
  • A seamless arrival and experience for your participants happens when the partner organization is involved. The more you support them on the ground, the better they feel.

Communication is Essential

  • The festival is available to work with you to ensure your organization’s needs are met. The more contact you have with us, the better equipped we will be to support you.
  • Please reply to emails or phone calls in a timely manner.
  • Communicate any accessibility needs, special requests and changes to contact person for your organization as soon as possible.
  • Attend the open house on Monday, June 8. If attending this meeting is a barrier, please set up a meeting with your volunteer guide and they will make themselves available either in person or over the phone to ensure you have the necessary information to best prepare your participants for the festival.
  • Respect the number of tickets we have available for each group. The offer of 20 tickets includes children and youth and cannot be combined with other initiatives your organization has in place to attend the festival.

Participant Responsibilities

  • We ask everyone attending the festival to keep our community safe and happy by following our participant responsibilities. Please read up on your responsibilities on our Participant Responsibilities page.

Meals

Lunch vouchers are included in your GFAD package. Vouchers are redeemable at participating food vendors. Dinner vouchers may be available upon request if your organization is staying at the festival over both mealtimes.

Any additional snacks or drinks are the responsibility of your organization.

Volunteer Guide

A Volunteer guide is assigned to each organization. Your guide will be your festival expert for the day and will be able to support your festival needs. Volunteer guides are long-time festival attendees.

We offer 3 types of support from your volunteer guide:

  1. Volunteer guide for the day
    Enjoy the support of a festival expert with you to guide you through choosing stages, which vendor has the best food and how to navigate the site. Your guide will meet you at the gate to give you wristbands to access the festival site and support you through your day.
  1. Volunteer guide for wristbands and a tour of the site
    Your festival expert will meet you at the gate to give you wristbands to access the festival site and take you on a tour to support your group to gain an understanding of what the festival has to offer. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the festival.
  1. Volunteer guide for wristbands only
    Your festival expert will meet you at the gate to give you your wristbands to access the festival site. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the festival.

Pre-Festival Open House

The open house will take place on Monday, June 8, 7:30 PM - 8:30 PM in the Folk Exchange located at 103-211 Bannatyne Avenue.

  • The Open House is a great opportunity to ask questions, get a deeper understanding of what to expect at the festival and address any concerns in person before the festival.
  • The session will cover general and specific information about the festival in detail, the benefits provided, what to bring for the day, etc.
  • The total presentation time should not exceed one hour.

Important Information for ALL Participants

  • All participants need to arrive at the festival between 10:00 AM and 2:00 PM to receive their tickets. We are unable to provide tickets in advance.
  • The Winnipeg Folk Festival takes place on a very large area of land. Expect to walk at least a few kilometers during the day; prepare accordingly.
  • The terrain is rough and uneven; it is important that you are able to navigate through the park landscape either alone or with an attendant. If you have questions regarding this, please contact us before your arrival to the festival.
  • The festival goes on, rain or shine. Please prepare for any kind of weather. Please note that finding shaded areas can be difficult.
  • Expect large crowds, a great deal of noise and long line-ups.
  • There will be no bottled water for sale at the festival so make sure to bring a water bottle or drinking cup to fill up with water for FREE at any of our water stations located throughout the site marked with blue flags.
  • Be safe and have fun!

 

For more information please contact:

Colette Havens
Volunteer & Outreach Coordinator
chavens@winnipegfolkfestival.ca
Phone: 204-560-1677 ext. 1677

Applications are due by March 20, 2020.

Guest for a Day Program Application

GFAD

Main contact

details

How many tickets? (up to 20 tickets for your participants and staff)
Please include all supervisors and attendants when requesting tickets. Please note that children and youth are also included in the allotment of 20 tickets.

Food

Food
All vouchers to be used at the food vendor area in the Festival Village.

Transportation Section

Transportation
Option 1 - We would like to travel to the festival on the Guest for a Day (GFAD) Charter:
Please choose one of the following to return home from Birds Hill Park:
Option 2 - We prefer to travel independently and on our own schedule
Provincial Park Pass

Volunteer Guide Section

Volunteer Guide

Volunteer Guide for the Day - Enjoy the support of a festival expert with you to guide you through choosing stages, which vendor has the best food and how to navigate the site. Your guide will meet you at the gate to give you wristbands to access the festival site and support you through your day!

Volunteer Guide for Wristbands and a Tour of the Site - Your festival expert will meet you at the gate to give you wristbands to access the festival site and take you on a tour of the Festival Site to support your group to gain an understanding of what the festival has to offer. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the Festival!

Volunteer Guide for Wristbands Only - Your festival expert will meet you at the gate to give you your wristbands to access the festival site. Your guide will be available upon request to meet you at the end of your day to follow up and ensure you had a great day at the Festival!

Open House Section

Open House

Pre-Festival Open House (Monday, June 8, 2020 at 7:30pm) - A pre-festival Open House is offered to all organizations and is a great opportunity to ask questions in-person and get a deeper understanding of what to expect at the Festival. This is for the staff member(s) accompanying the group.

1:1 meeting organized by our Volunteer Guide - While the Open House is most recommended by the Festival to ensure your participants have the best experience ,we understand that it can be difficult to organize staff to attend on one specific date. Your organization must be in contact with your volunteer guide prior to attending the festival.

Colette Havens
Re: 2020 Guest for a Day application
Winnipeg Folk Festival
203 – 211 Bannatyne Avenue
Winnipeg, MB R3B 3P2

Phone: (204) 560-1677 ext. 1677
chavens@winnipegfolkfestival.ca

Applications are due by March 20, 2020.